Email to Text

Email to text, also known as email to SMS, is a method of sending a text message (SMS) directly from an email client such as Gmail™, Outlook™ or any another email service. When a user composes and sends an email to a designated SMS gateway address, the email is converted into a text message and delivered to the recipient’s mobile number.

This allows organizations to communicate with mobile users within their existing email workflows, without the need for a dedicated SMS software or mobile devices. 

How Email to Text Works 

Email to text works through an SMS gateway, which acts as the connector between email systems and the mobile phone network. When you send an email to a designated SMS gateway address, the service:

• Converts the email’s body into the text message

• Sends the text message to the mobile number you specified

• Handles replies and delivery updates (if supported)

The SMS gateway essentially does all the translating and routing for you, removing the need for a mobile phone or a dedicated SMS system. This makes it especially helpful for teams that prefer using email as their primary communication tool. 

Why Use Email to Text?  

Email to SMS offers a fast and flexible communication solution for:

• Businesses needing to send real-time SMS alerts or updates

• Healthcare providers sending SMS appointment reminders or critical notifications

• Schools or institutions distributing urgent messages to students or staff

• IT teams delivering outage alerts or maintenance notices

• Event organizers sharing last-minute changes or access instructions

Compared to traditional email or phone calls, SMS is more immediate, with open rates as high as 98%.  

Key Benefits of Email to Text 

• Use Existing Tools: No additional apps or integrations are required. Just send a message from your current email account.

• Fast Message Delivery: Text messages are typically delivered within seconds, ideal for urgent or time-sensitive updates.

• Works Anywhere: Send a text from your email client whether you’re at your desk or on mobile.

• Scalable for Teams: Multiple departments can use shared templates, reply handling, and contact groups. 

Real-World Use Cases