Online Fax Service: Send & Receive Fax Without a Fax Machine

An online fax service is a digital platform that allows you to send and receive faxes over the internet instead of using a traditional fax machine and phone lines. It works by converting documents into a secure digital format and transmitting them through encrypted channels, ensuring compliance with privacy standards like HIPAA and ISO 27001.

Cloud fax is a service that lets you send and receive faxes online through a secure cloud platform. Instead of owning a fax machine, you log into a web fax portal or use an app. You upload your document (like a PDF), enter the recipient’s fax number, and the service sends it as a fax. Incoming faxes show up in your account or email as a PDF.

Moving from fax machine to an online fax solution like Notifyre brings speed, security, and flexibility to your business communications. Access your faxes anytime, anywhere, desktop, mobile, or tablet and without relying on a machine.

Key benefits:

• HIPAA compliant and ISO 27001 Certified for secure document handling.

• 99.99% uptime and real-time delivery confirmations.

• Pay-as-you-go pricing with no contracts or hidden fees.

• Seamless integration with Email to Fax, and Notifyre API.

• Scalable options to grow with your business.

Yes. Notifyre's online fax service is HIPAA compliant and ISO 27001 certified, ensuring your faxes are encrypted with AES 256-bit in transit and at rest to meet strict data security and privacy standards across the United States and globally. 

Simply Sign Up or Login to your Notifyre account, select a fax plan, and choose your preferred fax number. A virtual fax number is a cloud-based number that allows you to send and receive faxes online without a physical fax machine or phone line. It works just like a traditional fax number but is linked to your Notifyre account, enabling you to manage all fax communications digitally.
With a virtual fax number, you can:

• Receive faxes directly to your email inbox or through the Notifyre dashboard.

• Choose a local number in your state or city. (Just contact us to request a number if you don't find one in your preferred city.)

• Maintain compliance with security standards like HIPAA and ISO 27001.

Just use Notifyre's online fax service! Switching to Notifyre removes the costs of fax hardware, phone lines, and maintenance. Our cloud faxing solution offers flexible pay-as-you-go pricing, audit trails, and the ability to send and receive faxes anywhere, anytime. 

Traditional Fax

• Requires a fax machine and a phone line.

• You physically feed paper into the machine.

• The document travels as an image over telephone wires.

• Slower, less convenient, and tied to physical hardware.

Online Fax

• Uses the internet instead of phone lines.

• You upload a file (like a PDF) from your computer or phone.

• The service converts it into fax format and sends it to the recipient’s fax number.

• No paper, no machine, just digital and accessible anywhere.

Sending costs $0.03 per fax page, pay as you go, with no monthly sending plan required. To receive faxes, plans start at $4.90 a month and include your own fax number with 200 incoming pages. 

For a complete breakdown of fax pricing options, fees, and tips on choosing the best fax plan for your business, see our detailed Guide to Online Fax Costs

The main differences are pricing model and what's included. eFax charges a monthly subscription with page limits, and HIPAA compliance is reserved for higher-priced plans. Notifyre is pay as you go at $0.03 per page with no subscription, and HIPAA compliance with a free BAA is included as standard, along with live chat and phone support. See the full side by side comparison of Notifyre vs eFax.

Truly free fax services are limited, usually capping you at a few pages, adding ads or watermarks, and offering no security or compliance. For a one-off fax, our sister service Faxaroo lets you send a single fax online without an account or subscription. For regular faxing, Notifyre's pay as you go pricing at $0.03 per page costs less than most 'free' services' paid upgrades, with no subscription required, you just have to set up an account and top up at least $10.

Compare four things before you commit. First, the pricing model: subscription services charge monthly whether you fax or not, and unused pages usually expire, while pay-as-you-go means you only pay for pages you actually send. Second, compliance: check whether HIPAA compliance is included as standard or reserved for premium tiers, and whether a signed BAA costs extra. Third, support: look for live chat and phone with real people, not just ticket queues, because when a fax transmission fails mid-referral you need an answer fast. Fourth, sending methods: a good service lets you fax from the web platform, your email inbox, and an API, so it fits how your team already works.