faxaroo-logo.svgOne-Time Fax (866) 620-3220 Login

What is a Fax Header?

Updated Oct 24th, 2024 - 5 mins
Sign Up

What is the Purpose of Fax Headers?

Faxing is still important for businesses that need to send sensitive or official documents. Even with online fax services, features like the fax header are still needed. In this post, we’ll explain what a fax header is, why it matters, how to set one up, and how it’s different from a fax cover sheet. 

What Is a Fax Header and What Should It Have?

A fax header is a section of information automatically placed at the top of every fax page. It helps the recipient know who sent the fax and provides key details. A standard fax header includes: 

  • Sender's Name: Individual or business name. 

  • Sender's Fax Number: This is where you enter your fax number. 

  • Date and Time: The timestamp when the fax was sent. 

  • Recipient’s Fax Number 

     

These details allow recipients to identify the sender quickly, trace the origin of the fax, and contact the sender if necessary.

Fax Header Example

Here’s an example of how a typical fax header might appear: 

ABC Corporation | Fax: (123) 456-7890 | Sent on: 10/15/2024 | 09:35 AM | To: (987) 654-3210 

This information provides a clear overview of who sent the document, when it was sent, and how to contact them. 

Why the Need to Use a Fax Header When Sending Fax?

Using a fax header when sending fax is important for many reasons, especially in industries like healthcare, legal, and finance, where data security and following regulations are key priorities. Here are some reasons why it’s important: 

  1. Compliance: Notifyre adheres to HIPAA compliance and is certified to ISO 27001 standards, making fax headers essential for secure transmissions. The header helps meet regulations and ensures proper documentation. 

  2. Identification: Fax headers allow recipients to quickly see who sent the fax without reviewing the entire document, improving efficiency. 

  3. Professionalism: Including a header for fax adds professionalism, offering key details upfront and building trust with the recipient.

  4. Tracking and Auditing: Fax headers are important for tracking and auditing. They include the date, time, and sender info, helping to trace any issues with a fax. 

How to Use a Fax Header in Notifyre’s Online Fax System 

One of Notifyre’s strengths is its easy-to-use interface, making it simple to add and customize your fax header. Here's how you can add a header when sending a fax through Notifyre

  1. If you don’t have an account yet, sign up with Notifyre

  2. In your Fax Settings you can set a default fax header for all faxes.  

  3. Enter Header Information: You can enter a fax header to use on all faxes sent from your account. The header should be alphanumeric and contain no more than 21 characters. 

  4. When you send a fax simply toggle on to use the default fax header 

    Using default fax header

  5. Or use a custom fax header each time you send

    customfaxheader.webp

How to Set a Fax Header on a Printer

If you still use traditional fax machines, you might need to manually set a fax header on your device: 

  1. Access the Fax Settings: On your printer or fax machine, go to the Fax Settings or Printer Control Panel. 

  2. Input Information: Enter the sender’s name, fax number, and time/date stamp. Ensure all the information is correct, as it will appear on each page. 

  3. Save Settings: Save the header details. From this point, every fax sent from the device will include the pre-set fax header.

Difference Between Fax Header and Cover Sheet

Many users confuse the fax header with a fax cover sheet, but these serve different purposes: 

  • Fax Header: Automatically added at the top of each fax page. It shows key information like the sender’s name, fax number, and the date/time of the fax. 

  • Fax Cover Sheet: A separate page that includes the recipient’s info, subject, and extra notes or instructions. Unlike the header, it’s manually created and sent as the first page of the fax. 

     

With Notifyre, you can easily add a fax header and cover sheet when sending documents online. This ensures clear and professional communication. It works just like traditional faxing, but it is more convenient. Notifyre lets you enjoy the familiarities of traditional fax but with added features like advanced security, email to fax and fax broadcasting.  

Send Your Fax Today With Notifyre

Sending faxes today with Notifyre is simple and efficient. Enjoy the benefits of traditional faxing combined with the ease of online services.  

Ready to Fax with Confidence?

Get started with Notifyre today and enjoy secure, compliant faxing with advanced features.

Related articles
How to Fax from Brother Printer®?
Learn how to fax from a Brother printer with our simple guide or explore the electronic fax alternative? Switch to Notifyre for easy online faxing without a phone line.
Oct 28th, 2024 - 5 mins
Online Fax
Man confused beside a copier printer
Why Online Faxing is Better Than Using a Fax Modem
Explore the differences between fax modems and online faxing. Learn why Notifyre's online fax service offers a faster, more reliable alternative to traditional fax modems.
Oct 17th, 2024 - 3 mins
Online Fax
fax-modem-why-online-fax-is-better.webp
Strengthening Security on Notifyre: Multi-Factor Authentication (MFA) Upgrade
As part of Notifyre's commitment to security and data protection, we will be introducing mandatory multi-factor authentication (MFA) for all accounts and users.
Oct 9th, 2024 - 4 mins
New Features
Security & Compliance
Notifyre-mfa-upgrade.webp