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Fax Over IP: The Modern Solution for Business Communication
Updated Apr 4th, 2025 - 3 mins
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Table of Contents
Fax Over IP: Modern Alternative What is Fax Over IP? How Does Faxing Over IP Work? 5 Benefits of Using a Fax Machine Over IP Traditional Fax vs. Fax Over IP Best Choice for Business IP Faxing Notifyre's Mission The Future of Faxing is Digital
Businesses are rapidly digitising and traditional fax machines are becoming a thing of the past. However, faxing remains a crucial method of communication for many industries, particularly those handling sensitive documents such as healthcare, legal, and financial services. This is where Fax over IP (FoIP) steps in, providing businesses with a modern, efficient, and secure way to send and receive fax without phone lines.
What is Fax Over IP?
Fax over IP (FoIP) is a technology that enables businesses to send and receive faxes over the internet instead of using a traditional telephone line. Instead of relying on analogue signals, IP fax converts fax transmissions into digital data packets and sends them over an IP network. This method is particularly beneficial for organisations that have already transitioned to Voice over IP (VoIP) fax systems or want to eliminate costly and outdated phone lines.
How Does Faxing Over IP Work?
Faxing over IP works similarly to VoIP calls, but instead of transmitting voice data, it transmits fax data using specialised protocols like T.38. Businesses can utilise a fax over IP adapter to connect existing fax machines to an IP-based network, or they can opt for an entirely online fax solution like Notifyre that eliminates the need for fax hardware altogether.
5 Benefits of Using a Fax Machine Over IP
1. Cost Savings – Traditional fax machines require dedicated phone lines, toner, and maintenance. With a fax machine over IP, businesses can eliminate these costs while still maintaining reliable faxing capabilities.
2. Scalability – As businesses grow, adding new fax numbers and users with an IP fax solution is far easier than installing additional physical fax machines and phone lines.
3. Security & Compliance – Many businesses operate under strict compliance requirements. A secure faxing over IP solution encrypts faxes and provides audit trails, ensuring data security.
4. Flexibility & Mobility – Employees can send and receive faxes from anywhere, whether in the office or working remotely, improving efficiency and communication workflows.
5. Reliability – Unlike traditional fax machines prone to issues like paper jams and signal loss, voice over IP fax solutions offer a more stable and consistent transmission experience.
Traditional Fax vs. Fax Over IP
| Feature | Traditional Fax | Fax Over IP |
|---|---|---|
| Transmission Method | Analog phone lines
| Internet-based
|
| Hardware Required | Physical fax machine | None, or a fax over IP adapter |
| Cost | Higher. Phone line, toner, paper required | Lower |
| Security | Vulnerable to interception | Encrypted, compliant with regulations |
| Scalability | Limited by physical infrastructure | Easily scalable via cloud solutions |
| Mobility | Restricted to office location | Accessible from anywhere |
| Maintenance | Requires regular upkeep | Minimal maintenance needed |
| Integration | Standalone system | Integrates with email, cloud storage, APIs |
Why Notifyre is the Best Choice for Business IP Faxing
If your business is considering switching to fax over IP, choosing a reliable service provider is key. Notifyre offers an enterprise level online fax solution designed to help businesses transition smoothly from outdated fax machines to a modern, cloud-based system.
- No Hardware Required – Notifyre allows businesses to send and receive faxes entirely online, eliminating the need for a fax over IP adapter or traditional fax machine.
- Secure & Compliant – Notifyre ensures all faxes are encrypted and meets compliance standards for healthcare and other industry regulations for businesses who require high-level data protection.
- Seamless Integration – Businesses can integrate Notifyre with existing workflows, including email to fax, and fax API.
- Affordable Pricing – With transparent, pay-as-you-go send fax pricing, businesses can enjoy significant cost savings compared to traditional faxing solutions.
- Global Reach – Notifyre supports faxing to and from multiple countries, making it an excellent choice for businesses with international communication needs.
The Future of Faxing is Digital
With the decline of traditional telephone lines and the rise of internet-based solutions, businesses must adapt to stay competitive. Faxing over IP is not just a technological upgrade, it’s a strategic move that enhances efficiency, security, and cost-effectiveness. By choosing Notifyre as your fax over IP provider, your business can enjoy all the benefits of modern faxing without the hassle of maintaining outdated equipment.
Notifyre’s Mission: Advancing Business Communication with Fax Over IP
Since 2000, Notifyre has been committed to revolutionising business communication by enabling organisations to move from outdated, physical faxing to modern, fax over IP solutions. We understand that faxing remains an essential communication method in many industries, and our mission is to provide businesses with a seamless transition to digital faxing without disrupting existing workflows.
By leveraging faxing over IP, our fax platform allows organisations to take the next step toward interoperable and future ready communication systems, ensuring they can integrate secure messaging and digital workflows at their own pace. With Notifyre, businesses no longer need to rely on legacy phone lines and hardware-based faxing. They can digitise their communication securely and efficiently with our cloud fax solution.
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