Multi-Function Printer

What Is a Multi-Function Printer?

A multi-function printer (MFP), also known as an all-in-one printer, is a device that combines several office functions into a single machine, typically printing, scanning, copying, and faxing. These devices are designed to save space, reduce equipment costs, and improve workflow efficiency in both home and business environments. Popular brands are Brother® Printer and Canon Printer.  

Core Functions of a Multi-Function Printer

While features may vary depending on the model, most MFPs include:

• Printing – Standard black-and-white or colour document output.

• Scanning – Converts paper documents into digital files, which can be saved or emailed.

• Copying – Produces duplicates of physical documents quickly and easily.

• Faxing – Sends and receives faxes over a phone line or via digital fax services, depending on configuration.

   

Some advanced MFPs may also include features like double-sided printing, mobile printing, document finishing (e.g. stapling, collating), and integration with cloud services.

Who Uses Multi-Function Printers?

MFPs are widely used in a variety of settings, including:

• Home offices – For personal or remote work needs.

• Small to medium-sized businesses – To support daily administrative tasks.

• Healthcare practices – For scanning and faxing patient records securely.

• Educational institutions – For printing handouts, exams, and administrative documents.

• Legal and accounting firms – For managing client paperwork efficiently.

Traditional vs. Digital Faxing in MFPs

Many multi-function printers (MFPs) still support faxing with a printer, however many businesses have moved to using online fax services, but there are key differences to consider, here’s a look at e-faxing vs. traditional faxing:  

Traditional Faxing with MFPs:

• Requires a dedicated landline phone connection

• Involves printing documents before faxing, resulting in paper waste

• Limited tracking or visibility once a fax is sent

• Setup is usually plug-and-play, but lacks modern features

Digital Faxing with MFPs:

• Some MFPs support integration with online fax services

• May require manual configuration or third-party software

• Allows for more flexible, paperless workflows

   

Why Use an Online Fax Service like Notifyre Instead?

• No phone line required – Send and receive wireless faxes via the cloud

• More secure – Includes encryption, audit logs, and 2FA

• Paperless convenience – Upload and fax documents digitally from any device

• Compliance-ready – Meets industry standards like ISO 27001

• Better visibility – Track fax status in real time through a user-friendly dashboard

   

For businesses wanting to move away from outdated fax infrastructure, Notifyre offers a smarter, more secure alternative.