How to Fax Multiple Pages at Once
Updated Feb 2nd, 2026 - 5 min read
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How Can I Send Multiple Fax Pages, All at Once
Faxing doesn’t have to mean feeding paper into a fax machine one sheet at a time. With online fax, you can upload a multi-page document (or combine files) and send everything in a single fax, cleanly, securely, and from any device.
In this guide, you’ll learn how to fax multiple pages at once, how to rearrange fax pages before sending, how to add a fax cover page, and what to check so your multi-page fax goes through without errors.
Can You Fax Multiple Pages at Once?
Yes. You can fax multiple pages at once by sending a multi-page file (like a PDF or Word doc) or combining several documents into a single fax job.
With Notifyre, you can send up to 500 pages per fax, which is ideal for contracts, medical records, onboarding documents, and other large paperwork.
How to Fax Multiple Pages at Once with Notifyre
Here’s the easiest way to fax multiple pages at once using Notifyre:
1. Prepare your document
a. Combine your pages (or upload multiple files)
Use a multi-page file when possible. Notifyre accepts different fax file types: PDF, Word, TIFF, JPEG, HTML, Excel, and PowerPoint.
If your pages are in separate files (e.g., multiple PDFs or images), you can upload them individually, then drag and drop to reorder them in the Notifyre send fax dashboard - Notifyre will send them together as one fax.
b. Format documents for faxing (step-by-step)
Set Page Format to A4: Notifyre converts to A4 size, which can cause content to spill onto the next page. On Word, Open the file → Layout → Size → A4, then check margins.
Preview: In Word, use Print Layout and scroll page-by-page to ensure nothing spills onto an extra page. This is to avoid sending 2 pages, instead of 1 page, with the second page being a blank page.
Clean up tables (a common cause of layout issues): Remove blank rows/columns/cells and keep tables within the margins.
Check images and page elements: Make sure images, charts, and shapes stay inside the page and don’t cross margins.
Do a final “cut-off” scan before sending: Scan for anything near the edges and slightly resize/adjust margins to avoid cut-offs. Explore how to format fax documents
2. Open Notifyre and start a new fax
Enter the recipient’s fax number (include country code for international destinations).
3. Upload your file
Attach the file containing all pages.
Double-check the file opens correctly and that all pages are included.
4. Optional: Turn on High Quality faxing
If you’re sending small print, forms, signatures, or scanned documents, enable high quality fax before sending for clearer output (note: +25% to the base per-page rate).
5. Send your fax
Click ‘Send’ and track delivery in your fax history/logs so you can confirm it was delivered successfully. You’ll also receive an email once the fax has been delivered.
When sending multiple fax pages at once the time it takes to send a fax can vary. This depends on the size of the file and number of pages. Explore our guide on the factors that determine the time it takes to send a fax.
How to Rearrange Fax Pages Before Sending
Page order matters, especially for signed forms, multi-part applications, legal documents, and medical records. Notifyre is also ISO 27001 certified and offers enterprise security for confidential document sending.
Before sending, take a moment to confirm your pages are in the correct sequence. Depending on how you’re preparing your fax, you can rearrange pages in a few common ways:
Option 1:
Rearrange pages in your PDF before uploading
Reorder the pages first using your PDF editor (e.g., Adobe Acrobat or Preview on Mac).
Rearrange pages in Microsoft Word
Open your document in Word.
Go to View → Navigation Pane, then select Pages.
Drag and drop page thumbnails to rearrange them.
If you don’t see page thumbnails, use Headings in the Navigation Pane (Word can reliably reorder by sections/headings), or cut/paste the content of the page/section into the correct spot.
Save the file or export it as a PDF
Option 2: Re-scan in the correct order
If your pages are coming from a scanner or printer fax machine, you can often:
Reorder the pages during scanning, or
Scan again in the right sequence to avoid confusion later
Option 3: Rebuild the fax file
If your pages are separate images (JPG/PNG), convert them into a PDF in the correct order before uploading.
Best practice: Name fax files clearly (e.g., 01-Intro.pdf, 02-Forms.pdf, 03-Signature.pdf) so you don’t accidentally send pages out of order.
How to Add a Fax Cover Page
A fax cover page helps the recipient quickly understand what they’re receiving, especially for busy offices handling high fax volume. Notifyre has prepared free fax cover sheet templates for your ease of use.
A typical fax cover page includes:
Recipient name/company
Fax number
Sender name/company
Contact details
Date
Number of pages – this is important when sending multiple pages at once.
A short note (optional)
A confidentiality disclaimer (if needed)
Adding a cover page with Notifyre
When creating your fax in Notifyre, you can add a custom fax cover page so your multi-page document stays organised and professional. This is especially useful for:
Medical practices and clinics
Legal offices
Property transactions
HR and onboarding packets
Finance and compliance teams
Tip: Always include the number of fax pages so it is easy for the recipient to confirm they received the full fax file.
Tips to Avoid Errors When Faxing Multiple Pages
Multi-page faxes are common, but they can fail if the file is messy or the connection is unstable. Here are quick ways to improve success:
Use a supported file format of your online fax service
Check orientation (rotate pages that are sideways)
Confirm readability (especially signatures and small text)
Avoid oversized scans (compress large PDFs if needed)
Send at a quieter time if the recipient line is frequently busy
Confirm page count so the recipient knows what to expect
Send Multi-Page Faxes with Confidence with Notifyre
Faxing multiple pages is simple when you prepare the file properly. Combine your documents into a clean, correctly ordered file, add a fax cover page when needed, and run through a quick final check for readability, orientation, and the right fax number. Once everything looks good, upload and send, Notifyre makes it easy to fax multi-page documents in one fax job.
Ready to fax multiple pages in one go?
Send secure, high quality multi-page faxes online with Notifyre. Upload your document, add a cover page, and track delivery in real time, all from any device.
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