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A Breakdown of Traditional and Online Faxing Costs
Need to send a fax? Looking for a budget friendly fax service? Look no further! When you're ditching your fax machine or comparing online fax services, you'll want to check out the fax costs for each online fax platform. This guide explores the price of faxing, places to fax in your area, compares online fax services, and highlights why Notifyre is the best low cost online fax solution.
How Much Does a Fax Cost?
When choosing an online fax service, you’ll often see two pricing models: pay-per-fax or subscription-based fax plans. While subscriptions may seem cost-effective for high-volume users, pay-as-you-go faxing offers more flexibility, control, and savings for most businesses and individuals. Faxing costs typically range from $0.03 to $2 per page, depending on the service and destination.
How Much Does Sending a Fax Cost?
Pay-as-you-go: Only pay for the pages you send. With pay-per-fax, there are no surprises, you pay a flat rate per page.
Notifyre offers flexible, pay-as-you-go faxing with no long-term commitments.
Subscription plans: Some providers offer monthly plans with a set number of pages. Keep in mind that tiered pricing may limit features.
Notifyre provides access to all features for every customer, no matter how they choose to fax.
Factors Affecting Send Fax Costs?
Local vs. international faxing: Costs may vary depending on the destination country.
Standard vs. high-quality faxing: Some providers charge extra for higher resolution.
Notifyre offers high-resolution faxing for a small additional fee, ensuring clear, readable documents.
Fax number options:
Use a free system-generated fax number. Notifyre provides free system fax numbers for sending.
Get a dedicated fax number. Available for $5 per number if required.
How Much Does Receiving a Fax Cost?
Subscription-based fax receive plans: Most services charge a monthly fee to receive a set number of pages.Notifyre includes one fax number in every fax receive plan.
Factors Affecting Receive Fax Costs
Overage fees: If you exceed your plan’s monthly page limit, additional charges may apply.
Did you know? Most fax services have hidden fees and long-term contracts. Notifyre has no fax service set up fees and no lock-in contracts making it the best low-cost fax service!
Customers Love Notifyre's Fax Pricing
“The old provider we used was basic, limited in functionality, and far more expensive than Notifyre’s affordable plans or pay as you go. Notifyre is packed with features, yet it is incredibly user-friendly, making it easy for us to use every day.” - Post and Print Co, March 2025
Why Free Fax Services Are Risky... And Not Really Free
Free online fax services may seem like a great option, but they come with serious risks that could compromise your privacy, security, and fax delivery. Many of these services make money by displaying ads, collecting your data, or limiting essential features, meaning your fax might not even reach its destination.
Here’s why you should think twice before using a free fax service:
Lack of Security & Privacy: Free fax services often don’t encrypt your data, putting sensitive documents at risk. Your information could be stored, accessed, or even shared without your knowledge.
Unreliable Delivery: There’s no guarantee your fax will be sent successfully, especially with free services that limit retries or require you to watch ads before sending.
Limited Features & Hidden Fees: Many "free" services restrict pages, require sign-ups, or add watermarks to your documents. Some even charge hidden fees for urgent or international faxes.
No Customer Support: If your fax doesn’t go through, you’re on your own. Free fax services rarely offer support if something goes wrong.
For just a few dollars, you can use a secure, reliable online fax service like Notifyre. With pay-as-you-go pricing, encrypted transmissions, and verified delivery, you’ll have peace of mind knowing your fax reaches the right place, without the risks.
Traditional Fax Costs
Using a traditional fax machine comes with several costs, including hardware, phone line rental, and ongoing expenses. Here’s what to consider when budgeting for a physical fax machine.
Fax machine costs: A fax machine price ranges from $200 to $500, plus expenses for ink, paper, and maintenance.
Setup & installation: If you need professional installation or IT setup, this may add to the initial cost.
Dedicated phone line: A fax phone line is required to send and receive faxes, which can cost between $20–$50 per month depending on your provider.
Fax Paper: At $5–$10 per ream, costs add up quickly, especially if you receive high volumes of faxes.
Toner/ink: Replacement toner cartridges typically range from $30–$150, depending on the printer model.
Maintenance & repairs: Over time, hardware may need servicing or replacement, adding unexpected costs.
Busy signals & reattempts: If the receiving fax machine is busy, you may need to resend, increasing phone charges and paper/toner usage.
With Notifyre’s online faxing, you can eliminate the costs of hardware, phone lines, and consumables. Instead, you pay only for the faxes you send or a flexible subscription plan for receiving faxes - making it more cost-effective than a regular fax machine.
How Much Does It Cost to Fax at Local Stores?
Many people rely on retail stores for one-time faxing. Here’s a price to fax comparison at popular locations. Here is a breakdown of the cost for UPS fax, Staples, FedEx, or Office Depot, and how it compares to Notifyre’s online fax service.
Online fax services like Notifyre provide a cheap fax service alternative and is significantly cheaper than in-store faxing at UPS, FedEx, Staples, and Office Depot.
| Store | Local Fax (First Page) | Local Fax (Additional Pages) | National Fax (First Page) | National Fax (Additional Pages) | International Fax (First Page) | International Fax (Additional Pages) | Receiving Faxes |
|---|---|---|---|---|---|---|---|
| Notifyre | $0.03 per page | $0.03 per page | $0.03 per page | $0.03 per page | Varies by destination | Varies by destination | Plans start at $4.90/month for 200 pages |
| UPS | $2.00 | $1.50 | $2.00 | $2.00 | $3.00 | $3.00 | $1.00 - $2.00 per page |
| FedEx | $1.89 | $1.59 | $2.49 | $2.19 | $5.99 | $3.99 | Not specified |
| Staples | $1.80 | $2.20 | $2.39 | $2.19 | $5.99 | $3.99 | Approx. $1.00 per page |
| Office Depot | $1.99 | $1.79 | $2.29 | $2.09 | $7.99 | $3.99 | Not specified |
How Much Does It Cost to Fax at the Library?
Faxing costs at libraries vary depending on location, but most charge per page for outgoing faxes. Here’s a general price range:
Local & Toll-Free Faxes: $1–$2 for the first page, plus $0.50–$1 per additional page.
Long-Distance (Within the Country): $2–$3 for the first page, plus $1 per additional page.
International Faxes: $5–$10 for the first page, plus $2–$5 per additional page.
Many libraries only offer outgoing fax services and may not allow you to receive faxes. It's best to call ahead to confirm pricing and availability.
For a cheaper and more convenient option, consider an online fax service like Notifyre, where you can send a fax from your phone or computer for as low as $0.03 per page, without needing to visit a library or use a fax machine.
Why Notifyre is the Best Low-Cost Internet Fax Option
For those looking for a low-cost fax option, here’s why Notifyre is the best option:
Only Pay for What You Use: Starting at just $0.03 per page, you only pay for what you send.
No Long-Term Commitment: With pay-as-you-go sending, you’re not locked into a monthly fee. If you only send faxes occasionally, you won’t waste money on unused pages.
Supports Multiple File Formats: Send PDFs, Word, Excel, and more file formats.
Powerful Business Features: Access fax broadcasting, email-to-fax, and real-time tracking.
High-Quality Fax Transmission: Standard (200 x 98 DPI) and optional high-quality faxing (200 x 196 DPI).
Secure & Compliant: ISO 27001 certified and HIPAA Compliant, ensuring data security.
No Phone Line Needed: Send and receive faxes online, with your email and from any device, including your smartphone, tablet, or computer.
Best Cheap Fax Service: Pay Per Fax with Notifyre
If you’re wondering how much it costs to send a fax, the answer depends on your needs. The most important thing is to choose a trusted, reliable fax service - not a risky free fax service that may compromise security or fail to deliver your fax.
With pay-as-you-go faxing, you only pay for what you send, making it the most affordable and flexible option. Faxing costs range from $0.03 to $2 per page, so you can send documents without expensive subscription fees.
Get started with Notifyre’s low cost fax service. Start faxing now with no set up fees!
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