How to Send a Fax from Outlook®

Faxing may seem old-fashioned, but many businesses still need to send and receive faxes every day. If you use Outlook®, you can send faxes straight from your inbox using email to fax, with no fax machine or extra software. In this guide, we’ll show you how to fax from Outlook with Notifyre’s online fax service.

If you’ve ever wondered whether Microsoft 365 offers a Microsoft fax service, the short answer is no. Microsoft 365 doesn’t include built-in faxing. However, Notifyre fills that gap by letting you send faxes directly from your Outlook email.

How to Fax Through Outlook with Notifyre

To send a fax from Outlook, create a new email, enter the recipient’s fax number followed by your Notifyre fax domain in the “To” field, attach your document and click Send. Notifyre converts the email into a fax and delivers it.

What is Email to Fax? 

Email to fax is a digital solution that allows users to send faxes directly from their email accounts. Notifyre takes this a step further by supporting all major email clients, ensuring compatibility with popular platforms such as Gmail®, Yahoo®, and, of course, Outlook® and more.  

How to Receive a Fax in Outlook

To receive faxes in Outlook, you need a Notifyre fax number on a receive fax plan. Incoming faxes arrive in your inbox as PDF attachments. Here’s how to set it up:

Is Faxing from Outlook Secure?

Yes. Notifyre encrypts your faxes while they’re being sent and stored, so your documents stay protected from your Outlook inbox to the recipient. Notifyre is ISO 27001 certified, an international standard for keeping business information secure. For healthcare teams, Notifyre offers HIPAA compliant fax to help protect patient information. See all fax security features.

Do I Need a Fax Number to Send fax from Outlook?

No, you can use Notifyre's shared system number to send faxes. However, for a more personalized or professional touch, you have the option to link an authorized email sender to a specific fax number in your Notifyre account. Once linked your faxes will be sent from this number.  

Cost of Outlook to Fax Service

Notifyre is pay as you go, so you only pay for the pages you send. Funds added to your account never expire. To receive faxes in Outlook, you’ll need a receive fax plan. See fax pricing.

Outlook Fax FAQs

Can you send a fax from Outlook?

Yes. With Notifyre’s email to fax service, you can send a fax from Outlook just like a normal email. Enter the recipient’s fax number followed by your Notifyre fax domain in the “To” field, attach your document and click Send. No fax machine or phone line needed.

Does Outlook have a built-in fax feature?

No. Outlook and Microsoft 365 don’t include built-in faxing. To fax from Outlook, you need an online fax service like Notifyre, which turns your emails into faxes. Learn more about whether Microsoft offers a Microsoft fax service.

Can I fax from Outlook on my phone, Outlook.com or the new Outlook?

Yes. Because faxing with Notifyre works by sending an email, you can fax from any version of Outlook, including the desktop app, the new Outlook, Outlook.com and the Outlook mobile app. Just make sure the email address you send from is added as an Authorized Sender in your Notifyre account.

Is faxing from Outlook HIPAA compliant?

It can be. Notifyre offers HIPAA compliant fax and will sign a Business Associate Agreement (BAA), a contract required under HIPAA when a service handles patient information. Your Outlook account also needs to be secured to HIPAA standards, for example through a Microsoft 365 business plan with a BAA in place.

Start Faxing from Outlook

With Notifyre, you can send and receive faxes from Outlook in minutes, with no fax machine or phone line. If your team shares patient information across other Microsoft tools, find out whether Microsoft Teams is HIPAA compliant. Sign up for Notifyre and send your first fax today.